Microsoft Excel

2.1 Opening Microsoft Excel 2.2 Microsoft Excel Startup Screen 2.4 Introduction to the Excel Interface 2.5 Customizing the Excel Quick Access Toolbar 2.6 More on the Excel Interface 2.7 Understanding the Structure of an Excel Workbook 2.8 Saving an Excel Document 2.9 Opening an Existing Excel Document 2.10 Common Excel Shortcut Keys 3.1 Entering Text to Create Spreadsheet Titles 3.2 Working with Numeric Data in Excel 3.3 Entering Date Values in Excel 3.4 Working with Cell References 3.5 Creating Basic Formulas in Excel 3.6 Relative Versus Absolute Cell References in Formulas 3.7 Understanding the Order of Operation 4.1 The structure of an Excel Function 4.2 Working with the SUM() Function – Excel 4.3 Working with the MIN() and MAX() Functions 4.4 Working with the AVERAGE() Function 4.5 Working with the COUNT() Function 4.6 Adjacent Cells Error in Excel Calculations 4.7 Using the AutoSum Command 4.8 Excel’s AutoSum Shortcut Key 4.9 Using the AutoFill Command to Copy Formulas 5.1 Moving and Copying Data in an Excel Worksheet 5.2. Inserting and Deleting Rows and Columns 5.3. Changing the Width and Height of Cells 5.4 Hiding and Unhiding Excel Rows and Columns 5.5 Renaming an Excel Worksheet 5.6. Deleting an Excel Worksheet 5.7 Moving and Copying an Excel Worksheet 6.1 Working with Font Formatting Commands 6.2. Changing the Background Color of a Cell 6.3. Adding Borders to Cells 6.4. Formatting Data as Currency Values 6.5. Formatting Percentages 6.6. Using Excel’s Format Painter 6.7. Creating Styles to Format Data 6.8. Merging and Centering Cells 6.9. Using Conditional Formatting 7.1 Inserting Images and Shapes into an Excel Worksheet 7.2 Inserting Shapes In Excel 7.3 Formatting Excel Shapes 7.4. Working with Excel SmartArt 8.1. Creating an Excel Column Chart 8.2. Working with the Excel Chart Ribbon 8.3. Adding and Modifying Data on an Excel Chart 8.4. Formatting an Excel Chart 8.5. Moving a Chart to another Worksheet 8.6. Working with Excel Pie Charts 9.1. Viewing your Document in Print Preview 9.2. Changing the Margins, Scaling and Orientation 9.3 Adding Header and Footer Content 9.4 Printing a Specific Range of Cells 10.1. Intro to Excel Templates 10.3. Opening an Existing Template 10.4. Creating a Custom Template 13.1 Understanding Excel List Structure 13.2 Sorting a List Using Single Level Sort 13.3 Sorting a List Using Multi-Level Sorts 13.4 Using Custom Sorts in an Excel List 13.5 Filter an Excel List Using the AutoFilter Tool 13.6 Creating Subtotals in a List 13.7 Format a List as a Table 13.8 Using Conditional Formatting to Find Duplicates 13.9 Removing Duplicates in Excel 14.1 Excel DSUM Function Single Criteria 14.2 Excel DSUM Function with OR Criteria 14.3 Excel DSUM Function with AND Criteria 14.4 Excel Function: DAVERAGE() 14.5 Excel Function: DCOUNT() 14.6 Excel Function: SUBTOTAL() 15.1 Creating an Excel Data Validation List 15.2 Excel Decimal Data Validation 15.3 Adding a Custom Excel Data Validation Error 15.4 Dynamic Formulas by Using Excel Data Validation Techniques 16.1 Importing Data from Text Files into Excel 16.2 Excel 2019

13.1 Understanding Excel List Structure

Here’s the first concept there’s actually two that I want to bring in here and make you aware of as you work with in Excel with the LISTS.

Now inside the exercise pile that I have open, I’m looking at the employee records tab and on I have a simple little list.

Understanding Excel List Structure

You can see at the top of my list. First row I’ve got my column headers the identifiers of the data within this list. It serves two purposes.

1- They’re there for us as in users of this list. You, yourself and your coworkers and so on can make it more accessible. We can find the data.

We know that in column C I have first name and Column F I’ve got phone extension and column H I’ve got employee ID and so on.

They make the list more accessible for us the users of the list adding records is going to be much easier because we know what goes into this list. Finding data much easier because we know which column to look for and so on. It’s as simple as that.

They’re there to help us identify the data and make it more accessible.

2- The second reason we want the column headers and this deals with Excel. The tool itself excel by default once the letters and it looks in the very first row for your headers.

Now you might as well you know what if I didn’t have errors would excel still look in the very first row for headers.

When you start doing things like sorting and filtering and pivot tables and calculations anything that really deals with specific columns Excel will identify it by their column header.

For example, I want to sort by last name Excel says great, I know where last names out of those sort it Borja it identifies it by the column headers.

I want to do a pivot table. And I want to summarize I want to get a count of how many different departments we have. While Excel says yeah ok department I know where that’s at. Let’s go and go count those departments, There’re for you and are for Excel.

Make sure they’re the very first row on your list and you formatted them differently than the rest of the data in the list.

There’s the first concept here’s the second one of a well formatted properly designed list.

Make sure that your list does not have any empty rows in the list or columns.

For example, I come in years as row 17 and I delete that record.

Understanding Excel List Structure

I just hit my delete key on my keyboard. Now I’m up above that row.

Let’s imagine that that empty rows you know hundreds or thousands of records off the screen.

I’m up here at the top going along my merry way right now I’m sorting and filtering and I’m running pivot tables I’m you know doing all sorts of stuff to this list, I think all is right in the world. You know what all is not right in the world.

Look what happens. I have an empty row in this list.

Excel is going to interpret this as two separate lists because it’s no longer a contiguous list.

I’m up at the top and I mean to give you a shortcut key here. I’m going to select that entire list on my keyboard. I’m going to press Control + A, this will jump out and grab my data.

Understanding Excel List Structure

It didn’t grab the data down below the empty row. Make sure that you don’t have any empty rows any empty columns in your list.

This will assist excel in finding in your data the proper data all of the data. Just watch out for that.

So two things really simple:

+Make sure your list has headers at the top.

+They’re there for you there for yourself and make sure your list does not have any empty rows or empty columns so that Excel can find all of the data as simple as that.

Create a properly designed a well formatted list by adhering to these two concepts.