Microsoft Excel

2.1 Opening Microsoft Excel 2.2 Microsoft Excel Startup Screen 2.4 Introduction to the Excel Interface 2.5 Customizing the Excel Quick Access Toolbar 2.6 More on the Excel Interface 2.7 Understanding the Structure of an Excel Workbook 2.8 Saving an Excel Document 2.9 Opening an Existing Excel Document 2.10 Common Excel Shortcut Keys 3.1 Entering Text to Create Spreadsheet Titles 3.2 Working with Numeric Data in Excel 3.3 Entering Date Values in Excel 3.4 Working with Cell References 3.5 Creating Basic Formulas in Excel 3.6 Relative Versus Absolute Cell References in Formulas 3.7 Understanding the Order of Operation 4.1 The structure of an Excel Function 4.2 Working with the SUM() Function – Excel 4.3 Working with the MIN() and MAX() Functions 4.4 Working with the AVERAGE() Function 4.5 Working with the COUNT() Function 4.6 Adjacent Cells Error in Excel Calculations 4.7 Using the AutoSum Command 4.8 Excel’s AutoSum Shortcut Key 4.9 Using the AutoFill Command to Copy Formulas 5.1 Moving and Copying Data in an Excel Worksheet 5.2. Inserting and Deleting Rows and Columns 5.3. Changing the Width and Height of Cells 5.4 Hiding and Unhiding Excel Rows and Columns 5.5 Renaming an Excel Worksheet 5.6. Deleting an Excel Worksheet 5.7 Moving and Copying an Excel Worksheet 6.1 Working with Font Formatting Commands 6.2. Changing the Background Color of a Cell 6.3. Adding Borders to Cells 6.4. Formatting Data as Currency Values 6.5. Formatting Percentages 6.6. Using Excel’s Format Painter 6.7. Creating Styles to Format Data 6.8. Merging and Centering Cells 6.9. Using Conditional Formatting 7.1 Inserting Images and Shapes into an Excel Worksheet 7.2 Inserting Shapes In Excel 7.3 Formatting Excel Shapes 7.4. Working with Excel SmartArt 8.1. Creating an Excel Column Chart 8.2. Working with the Excel Chart Ribbon 8.3. Adding and Modifying Data on an Excel Chart 8.4. Formatting an Excel Chart 8.5. Moving a Chart to another Worksheet 8.6. Working with Excel Pie Charts 9.1. Viewing your Document in Print Preview 9.2. Changing the Margins, Scaling and Orientation 9.3 Adding Header and Footer Content 9.4 Printing a Specific Range of Cells 10.1. Intro to Excel Templates 10.3. Opening an Existing Template 10.4. Creating a Custom Template 13.1 Understanding Excel List Structure 13.2 Sorting a List Using Single Level Sort 13.3 Sorting a List Using Multi-Level Sorts 13.4 Using Custom Sorts in an Excel List 13.5 Filter an Excel List Using the AutoFilter Tool 13.6 Creating Subtotals in a List 13.7 Format a List as a Table 13.8 Using Conditional Formatting to Find Duplicates 13.9 Removing Duplicates in Excel 14.1 Excel DSUM Function Single Criteria 14.2 Excel DSUM Function with OR Criteria 14.3 Excel DSUM Function with AND Criteria 14.4 Excel Function: DAVERAGE() 14.5 Excel Function: DCOUNT() 14.6 Excel Function: SUBTOTAL() 15.1 Creating an Excel Data Validation List 15.2 Excel Decimal Data Validation 15.3 Adding a Custom Excel Data Validation Error 15.4 Dynamic Formulas by Using Excel Data Validation Techniques 16.1 Importing Data from Text Files into Excel 16.2 Excel 2019

13.8 Using Conditional Formatting to Find Duplicates

Something speech that I want to show of here deals with duplicate records.

Now once again I’ve got the example file open and I’m looking at the Employee records worksheet.

In the employee records worksheet we got a list of employee information. And I just now added a couple of duplicate records into this list just for the demonstration.

I just now added a couple of duplicate records into this list just for the demonstration here.

I’m going to show you a really quick effective way to find duplicate records.

I’m actually going to take this in two stages:

One we’re first going to identify the duplicates.

The second we’re then going to remove the duplicate.

And we’re going to use two different Excel features to perform these two separate commands.

What might be the easiest way to identify if a record is duplicated. Can I do my last name. Can I just say well if the last name duplicates in any of these records it’s considered a duplicate.

Probably not because you might have employees that have the same last name, so that’s not really effective.

But I do have an Employee ID. and typically ID are unique. Each employee should only have their unique ID and nobody else should have it.

I’m going to use the ID column. First at all I want to do is identify which ones are duplicated.

First, I select highlighted cells of ID column.

Then, I’m going to go to Home tab, I’m going to go back to Styles, going to go to Conditional Formatting.

I’m going to go to Highlight Cell Rules and down at the bottom or go to Duplicate Values.

Using Conditional Formatting to Find Duplicates 1

Now Excel searching for duplicates. You can also say find unique but I want to find duplicates. It’s already giving me a format’s do a light red fill dark red text.

Using Conditional Formatting to Find Duplicates 2

I’m going to hit OK

Using a little bit of conditional formatting just to identify the duplicates, highlight the column or whatever set of data you’re searching for duplicates within go to your Home tab, go to Conditional Formatting and find those duplicates and format and however you want but remember this is just one step.

The second step, I identify them, what do you do with them. Let’s take a look at how you can remove those duplicates at next lecture. But first try this out identify the duplicates first before you remove them.