Microsoft Excel

2.1 Opening Microsoft Excel 2.2 Microsoft Excel Startup Screen 2.4 Introduction to the Excel Interface 2.5 Customizing the Excel Quick Access Toolbar 2.6 More on the Excel Interface 2.7 Understanding the Structure of an Excel Workbook 2.8 Saving an Excel Document 2.9 Opening an Existing Excel Document 2.10 Common Excel Shortcut Keys 3.1 Entering Text to Create Spreadsheet Titles 3.2 Working with Numeric Data in Excel 3.3 Entering Date Values in Excel 3.4 Working with Cell References 3.5 Creating Basic Formulas in Excel 3.6 Relative Versus Absolute Cell References in Formulas 3.7 Understanding the Order of Operation 4.1 The structure of an Excel Function 4.2 Working with the SUM() Function – Excel 4.3 Working with the MIN() and MAX() Functions 4.4 Working with the AVERAGE() Function 4.5 Working with the COUNT() Function 4.6 Adjacent Cells Error in Excel Calculations 4.7 Using the AutoSum Command 4.8 Excel’s AutoSum Shortcut Key 4.9 Using the AutoFill Command to Copy Formulas 5.1 Moving and Copying Data in an Excel Worksheet 5.2. Inserting and Deleting Rows and Columns 5.3. Changing the Width and Height of Cells 5.4 Hiding and Unhiding Excel Rows and Columns 5.5 Renaming an Excel Worksheet 5.6. Deleting an Excel Worksheet 5.7 Moving and Copying an Excel Worksheet 6.1 Working with Font Formatting Commands 6.2. Changing the Background Color of a Cell 6.3. Adding Borders to Cells 6.4. Formatting Data as Currency Values 6.5. Formatting Percentages 6.6. Using Excel’s Format Painter 6.7. Creating Styles to Format Data 6.8. Merging and Centering Cells 6.9. Using Conditional Formatting 7.1 Inserting Images and Shapes into an Excel Worksheet 7.2 Inserting Shapes In Excel 7.3 Formatting Excel Shapes 7.4. Working with Excel SmartArt 8.1. Creating an Excel Column Chart 8.2. Working with the Excel Chart Ribbon 8.3. Adding and Modifying Data on an Excel Chart 8.4. Formatting an Excel Chart 8.5. Moving a Chart to another Worksheet 8.6. Working with Excel Pie Charts 9.1. Viewing your Document in Print Preview 9.2. Changing the Margins, Scaling and Orientation 9.3 Adding Header and Footer Content 9.4 Printing a Specific Range of Cells 10.1. Intro to Excel Templates 10.3. Opening an Existing Template 10.4. Creating a Custom Template 13.1 Understanding Excel List Structure 13.2 Sorting a List Using Single Level Sort 13.3 Sorting a List Using Multi-Level Sorts 13.4 Using Custom Sorts in an Excel List 13.5 Filter an Excel List Using the AutoFilter Tool 13.6 Creating Subtotals in a List 13.7 Format a List as a Table 13.8 Using Conditional Formatting to Find Duplicates 13.9 Removing Duplicates in Excel 14.1 Excel DSUM Function Single Criteria 14.2 Excel DSUM Function with OR Criteria 14.3 Excel DSUM Function with AND Criteria 14.4 Excel Function: DAVERAGE() 14.5 Excel Function: DCOUNT() 14.6 Excel Function: SUBTOTAL() 15.1 Creating an Excel Data Validation List 15.2 Excel Decimal Data Validation 15.3 Adding a Custom Excel Data Validation Error 15.4 Dynamic Formulas by Using Excel Data Validation Techniques 16.1 Importing Data from Text Files into Excel 16.2 Excel 2019

14.6 Excel Function: SUBTOTAL()

What the subtotal function can do for you, this is excels subtotal function.

The subtotal function I’m going to F1, I started to type

Excel Function SUBTOTAL 1

There’s subtotal function, it’s asking me for two things. I’ll go hit the fx button, here’s argument window.

Excel Function SUBTOTAL 2

It’s got two arguments, It wants to know the function what type of subtotal do you want. Do you want a SUM, do you want a an Average, do you want to count what type of subtotal do you want Excel to perform on your data.

The next thing it wants to know is Ref1 or your reference your first reference. What’s the range of cells that you want to subtotal.

Function name is the number 1 to 11, It’s actually more than 11 that specifies the summary function for the subtotal. Essentially the Excel says you want a sum, then I need a specific number that represents that sum. If you want an average bill there’s a number that represents average. If you click the link help on this function mine just opened up over here this little help window will give you everything about the subtotal function by scroll down.

Excel Function SUBTOTAL 3

If I put a number 1 inside the function number one here it will function name. It will include hidden rows and it will do an average if I do a number. This one ignores hidden values so you hide rows may you go right click a row and you hide it one will ignore it and one will include it.

First example here I’m going to use a number 9 let me move that out of the way I’m going.

Excel Function SUBTOTAL 4

Excel Function SUBTOTAL 5

It just seems like more work than the SUM function right because he had to know the function of the function number. You know the associated function that goes along with that number is a bit more work but watch this. I’m going to look into my lists and what I’m going to do is filter the list by a division so quick and the list doesn’t matter where I’m good at data filter I get the little drop downs there I’m going to go to Division, I don’t want every division. Filter the list which changed my range here to just e records and my subtotal updated my SUM function.

Excel Function SUBTOTAL 6

This is your subtotal function, try this out.