Microsoft Excel

2.1 Opening Microsoft Excel 2.2 Microsoft Excel Startup Screen 2.4 Introduction to the Excel Interface 2.5 Customizing the Excel Quick Access Toolbar 2.6 More on the Excel Interface 2.7 Understanding the Structure of an Excel Workbook 2.8 Saving an Excel Document 2.9 Opening an Existing Excel Document 2.10 Common Excel Shortcut Keys 3.1 Entering Text to Create Spreadsheet Titles 3.2 Working with Numeric Data in Excel 3.3 Entering Date Values in Excel 3.4 Working with Cell References 3.5 Creating Basic Formulas in Excel 3.6 Relative Versus Absolute Cell References in Formulas 3.7 Understanding the Order of Operation 4.1 The structure of an Excel Function 4.2 Working with the SUM() Function – Excel 4.3 Working with the MIN() and MAX() Functions 4.4 Working with the AVERAGE() Function 4.5 Working with the COUNT() Function 4.6 Adjacent Cells Error in Excel Calculations 4.7 Using the AutoSum Command 4.8 Excel’s AutoSum Shortcut Key 4.9 Using the AutoFill Command to Copy Formulas 5.1 Moving and Copying Data in an Excel Worksheet 5.2. Inserting and Deleting Rows and Columns 5.3. Changing the Width and Height of Cells 5.4 Hiding and Unhiding Excel Rows and Columns 5.5 Renaming an Excel Worksheet 5.6. Deleting an Excel Worksheet 5.7 Moving and Copying an Excel Worksheet 6.1 Working with Font Formatting Commands 6.2. Changing the Background Color of a Cell 6.3. Adding Borders to Cells 6.4. Formatting Data as Currency Values 6.5. Formatting Percentages 6.6. Using Excel’s Format Painter 6.7. Creating Styles to Format Data 6.8. Merging and Centering Cells 6.9. Using Conditional Formatting 7.1 Inserting Images and Shapes into an Excel Worksheet 7.2 Inserting Shapes In Excel 7.3 Formatting Excel Shapes 7.4. Working with Excel SmartArt 8.1. Creating an Excel Column Chart 8.2. Working with the Excel Chart Ribbon 8.3. Adding and Modifying Data on an Excel Chart 8.4. Formatting an Excel Chart 8.5. Moving a Chart to another Worksheet 8.6. Working with Excel Pie Charts 9.1. Viewing your Document in Print Preview 9.2. Changing the Margins, Scaling and Orientation 9.3 Adding Header and Footer Content 9.4 Printing a Specific Range of Cells 10.1. Intro to Excel Templates 10.3. Opening an Existing Template 10.4. Creating a Custom Template 13.1 Understanding Excel List Structure 13.2 Sorting a List Using Single Level Sort 13.3 Sorting a List Using Multi-Level Sorts 13.4 Using Custom Sorts in an Excel List 13.5 Filter an Excel List Using the AutoFilter Tool 13.6 Creating Subtotals in a List 13.7 Format a List as a Table 13.8 Using Conditional Formatting to Find Duplicates 13.9 Removing Duplicates in Excel 14.1 Excel DSUM Function Single Criteria 14.2 Excel DSUM Function with OR Criteria 14.3 Excel DSUM Function with AND Criteria 14.4 Excel Function: DAVERAGE() 14.5 Excel Function: DCOUNT() 14.6 Excel Function: SUBTOTAL() 15.1 Creating an Excel Data Validation List 15.2 Excel Decimal Data Validation 15.3 Adding a Custom Excel Data Validation Error 15.4 Dynamic Formulas by Using Excel Data Validation Techniques 16.1 Importing Data from Text Files into Excel 16.2 Excel 2019

15.1 Creating an Excel Data Validation List

I’m still on the Sort & Filter worksheet within the Excel102exercise file.

Now I want to create a dropdown list, when users are entering the make value within these records.

I want to give them a specific list of makes that they can choose: Ford, Chevy, Pontiac, Oldsmobile..

That way we’re not getting extra stuff inside there that doesn’t belong and we’re getting properly spelled. As long as we spell it correctly then anybody that uses the dropdown will get the proper results as well.

First step to applying data validation is we have to select the cells that we’re going to apply the validation to.

I’m going to click up inside of cell B4 and I’m going to go down I’m just going to hold my Shift key on my keyboard and I’m going to press the B30 cell.

Creating an Excel Data Validation List 1

Now that’s the range of cells that I want to play the data validation to we could grab the entire column if you imagine this list getting hundreds or thousands of records large that we want to accommodate for that.

That’s the cells I’m in apply it to once that’s highlighted I’m going to go to Data tab, you’ve got data tools, We’ve got Data validation.

Creating an Excel Data Validation List 2

I’ll give that a quick all right inside Data validation window.

We’ve got three tabs Settings, Input message, Error alert. We’re going to focus on the settings tab.

It clearly says that the validation criteria will allow any value. We know that you can jump into cells be four to B30 and you could type, whatever you want in there, Excel doesn’t care, it could be numbers that could be misspelled items, at this point Excel allows that. But we want to control it.

Instead of any value that may click in the dropdown we get a list of validation criteria settings to choose from.

There is an option in there for a list. I’ll get that a click once a select List there and then get the source option that opens up for me.

This is where you’re going to create your list.

I’m going to type in essentially the makes that I want the users to pick from: Ford, Chevy, Pontiac, Oldsmobile.

Creating an Excel Data Validation List 3

We don’t want to misspell it here because this is what everybody’s going to be using.

Then hit OK so now remember I had before to B30 selected.

If I go into any of those cells I’ve now got a little drop down arrow I click on that dropdown and it gives me the list of makes that I’ve defined.

Creating an Excel Data Validation List 4

A little drop down to assist our users in filling out the records.