Excel Functions

Excel Basics

16.1 Importing Data from Text Files into Excel 15.4 Dynamic Formulas by Using Excel Data Validation Techniques 15.3 Adding a Custom Excel Data Validation Error 15.2 Excel Decimal Data Validation 15.1 Creating an Excel Data Validation List 14.6 Excel Function: SUBTOTAL() 14.5 Excel Function: DCOUNT() 14.4 Excel Function: DAVERAGE() 14.3 Excel DSUM Function with AND Criteria 14.2 Excel DSUM Function with OR Criteria 14.1 Excel DSUM Function Single Criteria 13.9 Removing Duplicates in Excel 13.8 Using Conditional Formatting to Find Duplicates 13.7 Format a List as a Table 13.6 Creating Subtotals in a List 13.5 Filter an Excel List Using the AutoFilter Tool 13.4 Using Custom Sorts in an Excel List 13.3 Sorting a List Using Multi-Level Sorts 13.2 Sorting a List Using Single Level Sort 13.1 Understanding Excel List Structure 10.4. Creating a Custom Template 10.3. Opening an Existing Template 10.1. Intro to Excel Templates 9.4 Printing a Specific Range of Cells 9.3 Adding Header and Footer Content 9.2. Changing the Margins, Scaling and Orientation 9.1. Viewing your Document in Print Preview 8.6. Working with Excel Pie Charts 8.5. Moving a Chart to another Worksheet 8.4. Formatting an Excel Chart 8.3. Adding and Modifying Data on an Excel Chart 8.2. Working with the Excel Chart Ribbon 8.1. Creating an Excel Column Chart 7.4. Working with Excel SmartArt 7.3 Formatting Excel Shapes 7.2 Inserting Shapes In Excel 7.1 Inserting Images and Shapes into an Excel Worksheet 6.9. Using Conditional Formatting 6.8. Merging and Centering Cells 6.7. Creating Styles to Format Data 6.6. Using Excel’s Format Painter 6.5. Formatting Percentages 6.4. Formatting Data as Currency Values 6.3. Adding Borders to Cells 6.2. Changing the Background Color of a Cell 6.1 Working with Font Formatting Commands 5.7 Moving and Copying an Excel Worksheet 5.6. Deleting an Excel Worksheet 5.5 Renaming an Excel Worksheet 5.4 Hiding and Unhiding Excel Rows and Columns 5.3. Changing the Width and Height of Cells 5.2. Inserting and Deleting Rows and Columns 5.1 Moving and Copying Data in an Excel Worksheet 4.9 Using the AutoFill Command to Copy Formulas 4.8 Excel’s AutoSum Shortcut Key 4.7 Using the AutoSum Command 4.6 Adjacent Cells Error in Excel Calculations 4.5 Working with the COUNT() Function 4.4 Working with the AVERAGE() Function 4.3 Working with the MIN() and MAX() Functions 4.2 Working with the SUM() Function – Excel 4.1 The structure of an Excel Function 3.7 Understanding the Order of Operation 3.6 Relative Versus Absolute Cell References in Formulas 3.5 Creating Basic Formulas in Excel 3.4 Working with Cell References 3.3 Entering Date Values in Excel 3.2 Working with Numeric Data in Excel 3.1 Entering Text to Create Spreadsheet Titles 2.10 Common Excel Shortcut Keys 2.9 Opening an Existing Excel Document 2.8 Saving an Excel Document 2.7 Understanding the Structure of an Excel Workbook 2.6 More on the Excel Interface 2.5 Customizing the Excel Quick Access Toolbar 2.4 Introduction to the Excel Interface 2.2 Microsoft Excel Startup Screen 2.1 Opening Microsoft Excel

3.5 Creating Basic Formulas in Excel

Now that we have got cell references at just kind of a high level an introductory level, I know some of you have been using them forever.

Some of us are newer into the system.

If you have got any questions on it again jump into the review section ask your questions there, I am right there I love answering questions. I love seeing what everybody is learning.

So now that we got cell references down let us take-a-look at building basic calculations.

We are going to do some math, for me math was never my strong suit going through school it was like that period of the day that I just wanted to be somewhere else right. Do an addition subtraction multiplication. When I got into algebra and not then my mind just exploded, what is going on here?

The nice thing is as long as we know what we want to do, I want to add some numbers, I want to do some multiplication, I want to do some division as long as we understand what it is that we want to do and what we want our outcome to be Excel will do the math for us, It is like a calculator, It can do so much for us.

Now we are going to start out with the basic building block once again understanding basic formulas beats basic mathematical operators performed inside of an Excel spreadsheet and then as we continue through the book we are going to get into more and more and more advanced topics as far as formulas functions and calculations are concerned. So, let us start out with some basics here.

So I want to be able to start out with a calculation that gives me the sum and we are going to do some additions some of January, give me the total for January, give me the total for February for March and so on.

Now here is where the prior lecture comes into play. I am jump in a cell B8, that is my total for January.

Creating Basic Formulas in Excel 1

We talked about a couple of different types of data that you can input into an Excel document. You have text or alpha characters you add numeric you had dates, now here is a fourth one we can input what Excel considers formulas or calculations.

In order for Excel to recognize that what you are about to do or what you are performing here is a calculation you start your calculations with a specific character. In this case I am going to start it with an equal sign “=”. This is true from the most basic like what we are about to do here to the most advanced calculation that you can perform inside of Excel, you start them with an equal sign “=”.  Now, I want to build add up those numbers for January.

Creating Basic Formulas in Excel 2

I am just doing math. There is going to be a calculation and I am just taking the numbers and performing some additions on those numbers once I am done I hit my Enter key and there is my results.

Creating Basic Formulas in Excel 3

You are thinking well that is a lot of work that is a lot of work right. I made the correction, but it is a lot of work, there is a lot of things that can go wrong.

What happens if these numbers in that cells are update? You remember the previous discussion that we had right on cell references.

Now, start our formula:

We are going to inform a cell that we are creating a calculation equals or equal sign “=” in there.

Now I am going to use the cell references (B4, B5, B6, B7)

Creating Basic Formulas in Excel 4

You can do whatever type of math you do your subtraction multiplication your division whatever it is.

Now, I want you to complete the rest of them. Get some practice in here, jump over to C8 Add that up jump over to D8 add up. Then I want you to hop up to the E column, create a formula.

And then we are just going to use a cell-references.

Creating Basic Formulas in Excel 5

Try it out, complete that, get a feel for it.

I am going to take it even a step further, I know some of you are waiting for some other methods on how to complete this, because this is still intensive right.

What if you had hundreds or thousands of records? I definitely do not want to do that, I am not typing out each and every cell reference.

So, some other ways to build and perform these calculations as well and streamline our efforts but for now we are building that foundation.

We are getting each and every little step in there so that we know exactly what is going on inside of Excel.

Get this done. Did your calculations in there add up those figures then we will jump into the next lecture and I want to take calculations even a step further.