Microsoft Excel

2.1 Opening Microsoft Excel 2.2 Microsoft Excel Startup Screen 2.4 Introduction to the Excel Interface 2.5 Customizing the Excel Quick Access Toolbar 2.6 More on the Excel Interface 2.7 Understanding the Structure of an Excel Workbook 2.8 Saving an Excel Document 2.9 Opening an Existing Excel Document 2.10 Common Excel Shortcut Keys 3.1 Entering Text to Create Spreadsheet Titles 3.2 Working with Numeric Data in Excel 3.3 Entering Date Values in Excel 3.4 Working with Cell References 3.5 Creating Basic Formulas in Excel 3.6 Relative Versus Absolute Cell References in Formulas 3.7 Understanding the Order of Operation 4.1 The structure of an Excel Function 4.2 Working with the SUM() Function – Excel 4.3 Working with the MIN() and MAX() Functions 4.4 Working with the AVERAGE() Function 4.5 Working with the COUNT() Function 4.6 Adjacent Cells Error in Excel Calculations 4.7 Using the AutoSum Command 4.8 Excel’s AutoSum Shortcut Key 4.9 Using the AutoFill Command to Copy Formulas 5.1 Moving and Copying Data in an Excel Worksheet 5.2. Inserting and Deleting Rows and Columns 5.3. Changing the Width and Height of Cells 5.4 Hiding and Unhiding Excel Rows and Columns 5.5 Renaming an Excel Worksheet 5.6. Deleting an Excel Worksheet 5.7 Moving and Copying an Excel Worksheet 6.1 Working with Font Formatting Commands 6.2. Changing the Background Color of a Cell 6.3. Adding Borders to Cells 6.4. Formatting Data as Currency Values 6.5. Formatting Percentages 6.6. Using Excel’s Format Painter 6.7. Creating Styles to Format Data 6.8. Merging and Centering Cells 6.9. Using Conditional Formatting 7.1 Inserting Images and Shapes into an Excel Worksheet 7.2 Inserting Shapes In Excel 7.3 Formatting Excel Shapes 7.4. Working with Excel SmartArt 8.1. Creating an Excel Column Chart 8.2. Working with the Excel Chart Ribbon 8.3. Adding and Modifying Data on an Excel Chart 8.4. Formatting an Excel Chart 8.5. Moving a Chart to another Worksheet 8.6. Working with Excel Pie Charts 9.1. Viewing your Document in Print Preview 9.2. Changing the Margins, Scaling and Orientation 9.3 Adding Header and Footer Content 9.4 Printing a Specific Range of Cells 10.1. Intro to Excel Templates 10.3. Opening an Existing Template 10.4. Creating a Custom Template 13.1 Understanding Excel List Structure 13.2 Sorting a List Using Single Level Sort 13.3 Sorting a List Using Multi-Level Sorts 13.4 Using Custom Sorts in an Excel List 13.5 Filter an Excel List Using the AutoFilter Tool 13.6 Creating Subtotals in a List 13.7 Format a List as a Table 13.8 Using Conditional Formatting to Find Duplicates 13.9 Removing Duplicates in Excel 14.1 Excel DSUM Function Single Criteria 14.2 Excel DSUM Function with OR Criteria 14.3 Excel DSUM Function with AND Criteria 14.4 Excel Function: DAVERAGE() 14.5 Excel Function: DCOUNT() 14.6 Excel Function: SUBTOTAL() 15.1 Creating an Excel Data Validation List 15.2 Excel Decimal Data Validation 15.3 Adding a Custom Excel Data Validation Error 15.4 Dynamic Formulas by Using Excel Data Validation Techniques 16.1 Importing Data from Text Files into Excel 16.2 Excel 2019

4.9 Using the AutoFill Command to Copy Formulas

So I want to show off one more item here and this is something. that I use all the time when I am dealing with calculations inside of Excel.

And for that matter there is other scenarios outside of calculations that I use this for as well. It is a huge feature, one that has all over my Excel documents, It is called Autofill.

We have been plugging in calculations. We got one calculation in B8 for January and we then moved to February we do that, one we go to march, we do that one we go do the totals for each of the bills. We did Min Max and Average, we did each of them individually.

Using the AutoFill Command to Copy Formulas 1

There is a lot of similarities between each of our functions. For example, my first function in B8 cell for January it is a SUM function and it is summing up the 4 cells directly above it, The next one it is the exact same formula, the exact same function, The only difference is it is in a new position, but I still want the 4 cells directly above it. And then the next one it is in a new position, but it is still the 4 cells up above. There should be a way to automate that, Yes that there is, and it is the Autofill.

I am going to go ahead once again all that work, I am going to delete it out. Here is what I am going to do. I am going to create the first one at B8 and I am going to use the shortcut key (Alt =). So now I need to populate the rest.

Earlier when we were doing the percent I had to copy paste you created the first one copy pasted, it copied it paste it and it ended up using that relative and absolute referencing that we talked about. While here the Autofill command. If I go to B8 cell, the Autofill is this little box in the corner this commonly overlooked feature.

Using the AutoFill Command to Copy Formulas 2

It is going to do so much for you and automate your steps. If I move my cursor right over the top of that little box, I get a little black plus sign. Now if I click and hold down, I can drag that over all the way there and it is just going to copy that formula for us.

Using the AutoFill Command to Copy Formulas 3

It is like copy and paste and it is just performing the exact same formula just based on its new position, and it is important that we understand the relative and absolute referencing. It is easy to do and it is short.

Now what I want you to do is complete that. Use the Autofill populate those cells, get rid of those silly little errors, and then I want you to recreate the percent of one recreate, the first one and then copy it down. Now you are going to need to remember relative versus absolute right the first time you do it. You might get an error but then just go back in and adjust the cell referencing, no the dollar signs. Complete that, use the Autofill to do the rest, complete for right now. And we are going to move into our next set of topics.

So hopefully you are enjoying this, you are learning something new, even if you have been using Excel for years.

Hopefully, you picked up something new as we have been talking about functions inside of Excel.