Excel Functions

Excel Basics

16.1 Importing Data from Text Files into Excel 15.4 Dynamic Formulas by Using Excel Data Validation Techniques 15.3 Adding a Custom Excel Data Validation Error 15.2 Excel Decimal Data Validation 15.1 Creating an Excel Data Validation List 14.6 Excel Function: SUBTOTAL() 14.5 Excel Function: DCOUNT() 14.4 Excel Function: DAVERAGE() 14.3 Excel DSUM Function with AND Criteria 14.2 Excel DSUM Function with OR Criteria 14.1 Excel DSUM Function Single Criteria 13.9 Removing Duplicates in Excel 13.8 Using Conditional Formatting to Find Duplicates 13.7 Format a List as a Table 13.6 Creating Subtotals in a List 13.5 Filter an Excel List Using the AutoFilter Tool 13.4 Using Custom Sorts in an Excel List 13.3 Sorting a List Using Multi-Level Sorts 13.2 Sorting a List Using Single Level Sort 13.1 Understanding Excel List Structure 10.4. Creating a Custom Template 10.3. Opening an Existing Template 10.1. Intro to Excel Templates 9.4 Printing a Specific Range of Cells 9.3 Adding Header and Footer Content 9.2. Changing the Margins, Scaling and Orientation 9.1. Viewing your Document in Print Preview 8.6. Working with Excel Pie Charts 8.5. Moving a Chart to another Worksheet 8.4. Formatting an Excel Chart 8.3. Adding and Modifying Data on an Excel Chart 8.2. Working with the Excel Chart Ribbon 8.1. Creating an Excel Column Chart 7.4. Working with Excel SmartArt 7.3 Formatting Excel Shapes 7.2 Inserting Shapes In Excel 7.1 Inserting Images and Shapes into an Excel Worksheet 6.9. Using Conditional Formatting 6.8. Merging and Centering Cells 6.7. Creating Styles to Format Data 6.6. Using Excel’s Format Painter 6.5. Formatting Percentages 6.4. Formatting Data as Currency Values 6.3. Adding Borders to Cells 6.2. Changing the Background Color of a Cell 6.1 Working with Font Formatting Commands 5.7 Moving and Copying an Excel Worksheet 5.6. Deleting an Excel Worksheet 5.5 Renaming an Excel Worksheet 5.4 Hiding and Unhiding Excel Rows and Columns 5.3. Changing the Width and Height of Cells 5.2. Inserting and Deleting Rows and Columns 5.1 Moving and Copying Data in an Excel Worksheet 4.9 Using the AutoFill Command to Copy Formulas 4.8 Excel’s AutoSum Shortcut Key 4.7 Using the AutoSum Command 4.6 Adjacent Cells Error in Excel Calculations 4.5 Working with the COUNT() Function 4.4 Working with the AVERAGE() Function 4.3 Working with the MIN() and MAX() Functions 4.2 Working with the SUM() Function – Excel 4.1 The structure of an Excel Function 3.7 Understanding the Order of Operation 3.6 Relative Versus Absolute Cell References in Formulas 3.5 Creating Basic Formulas in Excel 3.4 Working with Cell References 3.3 Entering Date Values in Excel 3.2 Working with Numeric Data in Excel 3.1 Entering Text to Create Spreadsheet Titles 2.10 Common Excel Shortcut Keys 2.9 Opening an Existing Excel Document 2.8 Saving an Excel Document 2.7 Understanding the Structure of an Excel Workbook 2.6 More on the Excel Interface 2.5 Customizing the Excel Quick Access Toolbar 2.4 Introduction to the Excel Interface 2.2 Microsoft Excel Startup Screen 2.1 Opening Microsoft Excel

5.1 Moving and Copying Data in an Excel Worksheet

During this section we are going to talk about modifying Excel worksheet, modifying the spreadsheet. We will also talk a little bit about modifying the workbook structure, such as adding and deleting worksheets within the workbook.

First let us talk a little bit about moving and copying content, talk about moving or cutting and replacing content or moving at some other location.

An example here I have got my little spreadsheet, It starts up inside of A1 goes down to A14 and the last cell there on the right is F14.

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Now, I want to take that content and I want to move it over one column and maybe down one row. I want to start inside a B2 and end inside of G15 just over one column down one row.  May be for formatting purposes I want a nice border around it, and I do not want it stuck right up there inside the corner. Whatever presentation purposes or whatever reason, I need to move this content. They excel is made this easy to do. And you got a couple of methods. Here is one of them, I can select that range, I was going to start inside a one left click and drag down just to highlight all that content from A1 down to F14.

I can take my cursor, if I moved to the border either that right border or the bottom border does not matter, on my cursor changes from that big plus sign to a four headed arrow, when I find that edge that for heading there I can left click hold down and I can drag this to a new location.

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I will move it right into B2 so I am going to start at B2, I am going to end at G15, now that is great but what if you want to move it to a completely new workbook or a completely new worksheet or I just want to move a portion of it.

You have probably used this in Excel, may be you used it in other applications, they highlight that data I am just going to grab it all again on my keyboard, I mean to use a shortcut key I am going to cut this out so I am going to do Ctrl X, Ctrl X will be cut, I can also find the cut command on the Home tab and side of the clipboard section looks like a little pair of scissors. That will be your cut command as well Ctrl X or home clipboard, Use the little scissors that will cut it out.

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After you hit Ctrl X, the paste option will become active and you can then paste it back in.

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I can move stuff around within a single worksheet, but what if it is a completely new workbook where it is a completely new worksheet.

If I moved down to my little plus sign (+) at the bottom of my screen and if you are on an earlier version if you are on 2007 or something earlier it is not going to be a (+) sign. which I should get a little icon shows up right next door, that will be your new sheet button.

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I am going to go out and insert a new sheet.

Now, I want to move B3 to G16 to the other sheet or I want to create a copy of it then paste that to the other sheet.

At Sheet1, I can hit Ctrl X (cut).

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Go to Sheet2 and hit Ctr V (paste). and I could pasted it

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I have now removed it moved it from Sheet1 and put it on Sheet2.

Let us go ahead and undo that, hit Ctrl Z.

I can hit Escape key to remove the marching ants a little murky after hit Ctrl X.

So that was Cut and Paste.

But what if I just want to copy it, because now I want to do next year’s budget, or next week’s or next month’s numbers. I want to separate those from sheet to sheet.

First, in Sheet1 highlight the data I want (B2 to G16) then hit Ctrl C for copy.

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Go to Sheet2 and I just want to single cell I want to paste and hit Ctrl V (paste) to paste.

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They are two independent sets of data, they are no longer linked to one another, they do not update one another.

You can cut and paste, You can copy and paste add a new sheet. We can do this with different Workbooks.

I could go file to create a new Excel document and I can cut and paste between the different Excel documents.

You have probably done this instead of Excel probably in other applications for sure. Cut and Paste copy paste same operations Control C copy Control X cut control v paste then you got all. Try it out even if you have done it before.