Excel Functions

Excel Basics

16.1 Importing Data from Text Files into Excel 15.4 Dynamic Formulas by Using Excel Data Validation Techniques 15.3 Adding a Custom Excel Data Validation Error 15.2 Excel Decimal Data Validation 15.1 Creating an Excel Data Validation List 14.6 Excel Function: SUBTOTAL() 14.5 Excel Function: DCOUNT() 14.4 Excel Function: DAVERAGE() 14.3 Excel DSUM Function with AND Criteria 14.2 Excel DSUM Function with OR Criteria 14.1 Excel DSUM Function Single Criteria 13.9 Removing Duplicates in Excel 13.8 Using Conditional Formatting to Find Duplicates 13.7 Format a List as a Table 13.6 Creating Subtotals in a List 13.5 Filter an Excel List Using the AutoFilter Tool 13.4 Using Custom Sorts in an Excel List 13.3 Sorting a List Using Multi-Level Sorts 13.2 Sorting a List Using Single Level Sort 13.1 Understanding Excel List Structure 10.4. Creating a Custom Template 10.3. Opening an Existing Template 10.1. Intro to Excel Templates 9.4 Printing a Specific Range of Cells 9.3 Adding Header and Footer Content 9.2. Changing the Margins, Scaling and Orientation 9.1. Viewing your Document in Print Preview 8.6. Working with Excel Pie Charts 8.5. Moving a Chart to another Worksheet 8.4. Formatting an Excel Chart 8.3. Adding and Modifying Data on an Excel Chart 8.2. Working with the Excel Chart Ribbon 8.1. Creating an Excel Column Chart 7.4. Working with Excel SmartArt 7.3 Formatting Excel Shapes 7.2 Inserting Shapes In Excel 7.1 Inserting Images and Shapes into an Excel Worksheet 6.9. Using Conditional Formatting 6.8. Merging and Centering Cells 6.7. Creating Styles to Format Data 6.6. Using Excel’s Format Painter 6.5. Formatting Percentages 6.4. Formatting Data as Currency Values 6.3. Adding Borders to Cells 6.2. Changing the Background Color of a Cell 6.1 Working with Font Formatting Commands 5.7 Moving and Copying an Excel Worksheet 5.6. Deleting an Excel Worksheet 5.5 Renaming an Excel Worksheet 5.4 Hiding and Unhiding Excel Rows and Columns 5.3. Changing the Width and Height of Cells 5.2. Inserting and Deleting Rows and Columns 5.1 Moving and Copying Data in an Excel Worksheet 4.9 Using the AutoFill Command to Copy Formulas 4.8 Excel’s AutoSum Shortcut Key 4.7 Using the AutoSum Command 4.6 Adjacent Cells Error in Excel Calculations 4.5 Working with the COUNT() Function 4.4 Working with the AVERAGE() Function 4.3 Working with the MIN() and MAX() Functions 4.2 Working with the SUM() Function – Excel 4.1 The structure of an Excel Function 3.7 Understanding the Order of Operation 3.6 Relative Versus Absolute Cell References in Formulas 3.5 Creating Basic Formulas in Excel 3.4 Working with Cell References 3.3 Entering Date Values in Excel 3.2 Working with Numeric Data in Excel 3.1 Entering Text to Create Spreadsheet Titles 2.10 Common Excel Shortcut Keys 2.9 Opening an Existing Excel Document 2.8 Saving an Excel Document 2.7 Understanding the Structure of an Excel Workbook 2.6 More on the Excel Interface 2.5 Customizing the Excel Quick Access Toolbar 2.4 Introduction to the Excel Interface 2.2 Microsoft Excel Startup Screen 2.1 Opening Microsoft Excel

6.6. Using Excel’s Format Painter

The next option, I want to take-a-look at it here is going to help streamline your efforts as you formatted document especially really large documents. We are going to talk about the format painter.

Now I want to point out that the format painter is exclusive to Excel, You will find the same option is set in Microsoft Word and PowerPoint.

So, what we are about discuss here is going to benefit you in those other two out Application. So, I hope you are ready for this.

The idea of the format painter is like copy and paste but for formatting only, catch that copy and paste but only for formatting.

I have got these headers up here, they are big and bold, blue background white text. I want to take those headers the formatting of those to be able to apply them to MIN, MAX, AVERAGE and COUNT headers as well.

Now I could do this I could try to remember what I did to this cells and then just go down and format these Cells to match kind of guess.

So I am going to select one cell of my headers up (example B5 cell), that I want to copy the formatting from it, So with that selected I will go to Home tab, I am going to go into the clipboard section and there is something that looks like a little paintbrush, this is the format painter.

Using Excel's Format Painter 1

You can see I get the little marching ants like I would if I was copying and my cursors got a little paintbrush next to it now.

Now I am going to go click on MIN, MAX, AVERAGE, COUNT hold and drag, and I have copied the formatting from B5 down for B13 to B16.

This is highly effective especially you have got larger documents where you need to go through and format, just copy the formatting from one location to a new location.

Try it out, and again this features not only Excel but Word and PowerPoint. An effective way to copy formatting all over the place. And this works across worksheets across workbooks, not just one worksheet but multiple.