Like I said this document is really coming together very presentable very professional and clean looking, Now I am going to give you a scenario here. This is probably something that you have done before in the past or perhaps you watch somebody do this.
Have you ever printed out a document maybe something like this or a larger set of data and you need to go through and find specific records. Maybe, you grab one of those yellow highlighting pens and you go through and highlight specific rows that match specific data.
Maybe you are looking at dates of this date is past due, I should highlight that one with these values above our budget, I should highlight that one never done that before. It is a very manual process when you are printing it out you are going through and highlighting stuff. And yourself are going through the document kind of eyeballing what you should be looking for.
Well inside of Microsoft Excel we have a similar feature built into the application, where Excel based on a condition will format something for you. Here is the example, Let us say percentages column.
I want to say if I spent more than 15 percent on any given item it should turn red. Or how about my my dollar amounts throughout the different months, if I spent more than $140 on any one item then it should turn red. This is called conditional formatting based on a condition such as if it is greater than 140 or greater than 10 percent, that is the condition. Then we format it we tell it what to do based on that condition.
Now, I am going to try it out with my dollar amounts here. So, if any of my bills are more than $140 let us make them turn red. Let us get Excel to do it for you.
So, first step you got to highlight the cells that you want to conditionally format. In this case, I mean to get before to daks that is the group of cells, that I want to search this condition greater than $140 and make them turn red.
So that is selected cells, I will go to Home tab, I am going to go over to styles same place we found Cell Styles are there, and I am going to go to Conditional Formatting.
Now you have got all sorts of options in here. I am going to show you one in the more standard operations. I am going to go to highlight cell rules and I am going to use the greater than operator. Remember if it is greater than X amount that is the condition.
So, I will say greater then this opens up my condition window. and I am going to say if it is greater than $140. And now it is picking a specific formatting, it is a light red fill with the dark red text, which is great, and I can already see it working in the background then click OK.
And I am now conditionally formatted my document. I did not have to go through and reset any parameters any conditions any formatting. Excel already knows what to look for and what to do if that condition is met. Very neat feature saving you time, you will get Excel to do the work for you. Conditional Formatting.
So, try it out, grab your monthly budget, grab a group of cells going to Home tab, conditional formatting. Maybe do something greater than or less than you know play around with it. Get an idea of working with conditional formatting. try it out.