Microsoft Excel

2.1 Opening Microsoft Excel 2.2 Microsoft Excel Startup Screen 2.4 Introduction to the Excel Interface 2.5 Customizing the Excel Quick Access Toolbar 2.6 More on the Excel Interface 2.7 Understanding the Structure of an Excel Workbook 2.8 Saving an Excel Document 2.9 Opening an Existing Excel Document 2.10 Common Excel Shortcut Keys 3.1 Entering Text to Create Spreadsheet Titles 3.2 Working with Numeric Data in Excel 3.3 Entering Date Values in Excel 3.4 Working with Cell References 3.5 Creating Basic Formulas in Excel 3.6 Relative Versus Absolute Cell References in Formulas 3.7 Understanding the Order of Operation 4.1 The structure of an Excel Function 4.2 Working with the SUM() Function – Excel 4.3 Working with the MIN() and MAX() Functions 4.4 Working with the AVERAGE() Function 4.5 Working with the COUNT() Function 4.6 Adjacent Cells Error in Excel Calculations 4.7 Using the AutoSum Command 4.8 Excel’s AutoSum Shortcut Key 4.9 Using the AutoFill Command to Copy Formulas 5.1 Moving and Copying Data in an Excel Worksheet 5.2. Inserting and Deleting Rows and Columns 5.3. Changing the Width and Height of Cells 5.4 Hiding and Unhiding Excel Rows and Columns 5.5 Renaming an Excel Worksheet 5.6. Deleting an Excel Worksheet 5.7 Moving and Copying an Excel Worksheet 6.1 Working with Font Formatting Commands 6.2. Changing the Background Color of a Cell 6.3. Adding Borders to Cells 6.4. Formatting Data as Currency Values 6.5. Formatting Percentages 6.6. Using Excel’s Format Painter 6.7. Creating Styles to Format Data 6.8. Merging and Centering Cells 6.9. Using Conditional Formatting 7.1 Inserting Images and Shapes into an Excel Worksheet 7.2 Inserting Shapes In Excel 7.3 Formatting Excel Shapes 7.4. Working with Excel SmartArt 8.1. Creating an Excel Column Chart 8.2. Working with the Excel Chart Ribbon 8.3. Adding and Modifying Data on an Excel Chart 8.4. Formatting an Excel Chart 8.5. Moving a Chart to another Worksheet 8.6. Working with Excel Pie Charts 9.1. Viewing your Document in Print Preview 9.2. Changing the Margins, Scaling and Orientation 9.3 Adding Header and Footer Content 9.4 Printing a Specific Range of Cells 10.1. Intro to Excel Templates 10.3. Opening an Existing Template 10.4. Creating a Custom Template 13.1 Understanding Excel List Structure 13.2 Sorting a List Using Single Level Sort 13.3 Sorting a List Using Multi-Level Sorts 13.4 Using Custom Sorts in an Excel List 13.5 Filter an Excel List Using the AutoFilter Tool 13.6 Creating Subtotals in a List 13.7 Format a List as a Table 13.8 Using Conditional Formatting to Find Duplicates 13.9 Removing Duplicates in Excel 14.1 Excel DSUM Function Single Criteria 14.2 Excel DSUM Function with OR Criteria 14.3 Excel DSUM Function with AND Criteria 14.4 Excel Function: DAVERAGE() 14.5 Excel Function: DCOUNT() 14.6 Excel Function: SUBTOTAL() 15.1 Creating an Excel Data Validation List 15.2 Excel Decimal Data Validation 15.3 Adding a Custom Excel Data Validation Error 15.4 Dynamic Formulas by Using Excel Data Validation Techniques 16.1 Importing Data from Text Files into Excel 16.2 Excel 2019

6.9. Using Conditional Formatting

Like I said this document is really coming together very presentable very professional and clean looking, Now I am going to give you a scenario here. This is probably something that you have done before in the past or perhaps you watch somebody do this.

Have you ever printed out a document maybe something like this or a larger set of data and you need to go through and find specific records. Maybe, you grab one of those yellow highlighting pens and you go through and highlight specific rows that match specific data.

Maybe you are looking at dates of this date is past due, I should highlight that one with these values above our budget, I should highlight that one never done that before. It is a very manual process when you are printing it out you are going through and highlighting stuff. And yourself are going through the document kind of eyeballing what you should be looking for.

Using Conditional Formatting 1

Well inside of Microsoft Excel we have a similar feature built into the application, where Excel based on a condition will format something for you. Here is the example, Let us say percentages column.

I want to say if I spent more than 15 percent on any given item it should turn red. Or how about my my dollar amounts throughout the different months, if I spent more than $140 on any one item then it should turn red. This is called conditional formatting based on a condition such as if it is greater than 140 or greater than 10 percent, that is the condition. Then we format it we tell it what to do based on that condition.

Now, I am going to try it out with my dollar amounts here. So, if any of my bills are more than $140 let us make them turn red. Let us get Excel to do it for you.

So, first step you got to highlight the cells that you want to conditionally format. In this case, I mean to get before to daks that is the group of cells, that I want to search this condition greater than $140 and make them turn red.

So that is selected cells, I will go to Home tab, I am going to go over to styles same place we found Cell Styles are there, and I am going to go to Conditional Formatting.

Using Conditional Formatting 2

Now you have got all sorts of options in here. I am going to show you one in the more standard operations. I am going to go to highlight cell rules and I am going to use the greater than operator. Remember if it is greater than X amount that is the condition.

So, I will say greater then this opens up my condition window. and I am going to say if it is greater than $140. And now it is picking a specific formatting, it is a light red fill with the dark red text, which is great, and I can already see it working in the background then click OK.

Using Conditional Formatting 3

And I am now conditionally formatted my document. I did not have to go through and reset any parameters any conditions any formatting. Excel already knows what to look for and what to do if that condition is met. Very neat feature saving you time, you will get Excel to do the work for you. Conditional Formatting.

So, try it out, grab your monthly budget, grab a group of cells going to Home tab, conditional formatting. Maybe do something greater than or less than you know play around with it. Get an idea of working with conditional formatting.  try it out.