Welcome to the next section of this Excel for Beginners book, during this section we are going to talk about our simple little spreadsheet here, something that is a bunch of numbers and tags and turning it into something much more graphical. We are going to talk about charts.
Now I am going to take you through a couple of different types of charts.
The first one we are going to see right here is the more common type of chart, a popular type of chart called the clustered column chart. Later-on, we are going to take-a-look at working with pie charts.
Just quickly I want to be able to compare, and contrast between these two different extremes of charts.
So first a clustered column perhaps my favorite of all the different charts, It is a very versatile chart and can handle larger amounts of data.
This is how you create a chart within Microsoft Excel.
So, my first step I want to be able to take my little spreadsheet and I am still using the same sample file. I want to take this and make it more graphical and glance. The whole purpose here creating a chart of what my users at a glance to be able to relate to the data and more easily compare Perhaps compared different months to one another or different bills to each other where did I spend the most, which month that I spent in the most.
Well this is simple little bars just with different heights in the bars. It is going to be much easier to capture and identify that data as opposed to thrown out a bunch of numbers at my audience.
So my first step I have got to highlight the data that I want to chart so in my case the first go round, I am going to select from A3 down to D8, I am going to get my bills and my three months bill amounts.
Once I have that data selected, I am then going to go up to my Insert tab top of my screen, I am going to go about halfway through and I got charts, I mean I grab the column chart here and I am going to get the first one to the clustered column chart, select that and I have now got this fancy little chart that took those numbers just that raw text in the background and created something much more impactful and accessible at a glance.
What do you think what is drawing your attention what assumptions can you make here just by looking at these different bars. Well right away for me I am looking at it and thinking holy cow those big blue bars are blowing everything else away, What is that?
So, it is drawing my attention, I can see those orange and blue ones, Well those are pretty low What are those all about, Well that is my phone and gas. Well then again, at a glance, I can start to make these snap judgments and really start to compare information, So much more graphical approach to our data.
Now my chart is big, and it is covering all my data right now.
I am going to move it, Just left click someplace empty and drag it down below you know places down below my data.
So, creating a chart simple just highlight the data that you want to chart.
Try it out. Build yourself a simple little chart to really illustrate visually what your data looks like.