Microsoft Excel

2.1 Opening Microsoft Excel 2.2 Microsoft Excel Startup Screen 2.4 Introduction to the Excel Interface 2.5 Customizing the Excel Quick Access Toolbar 2.6 More on the Excel Interface 2.7 Understanding the Structure of an Excel Workbook 2.8 Saving an Excel Document 2.9 Opening an Existing Excel Document 2.10 Common Excel Shortcut Keys 3.1 Entering Text to Create Spreadsheet Titles 3.2 Working with Numeric Data in Excel 3.3 Entering Date Values in Excel 3.4 Working with Cell References 3.5 Creating Basic Formulas in Excel 3.6 Relative Versus Absolute Cell References in Formulas 3.7 Understanding the Order of Operation 4.1 The structure of an Excel Function 4.2 Working with the SUM() Function – Excel 4.3 Working with the MIN() and MAX() Functions 4.4 Working with the AVERAGE() Function 4.5 Working with the COUNT() Function 4.6 Adjacent Cells Error in Excel Calculations 4.7 Using the AutoSum Command 4.8 Excel’s AutoSum Shortcut Key 4.9 Using the AutoFill Command to Copy Formulas 5.1 Moving and Copying Data in an Excel Worksheet 5.2. Inserting and Deleting Rows and Columns 5.3. Changing the Width and Height of Cells 5.4 Hiding and Unhiding Excel Rows and Columns 5.5 Renaming an Excel Worksheet 5.6. Deleting an Excel Worksheet 5.7 Moving and Copying an Excel Worksheet 6.1 Working with Font Formatting Commands 6.2. Changing the Background Color of a Cell 6.3. Adding Borders to Cells 6.4. Formatting Data as Currency Values 6.5. Formatting Percentages 6.6. Using Excel’s Format Painter 6.7. Creating Styles to Format Data 6.8. Merging and Centering Cells 6.9. Using Conditional Formatting 7.1 Inserting Images and Shapes into an Excel Worksheet 7.2 Inserting Shapes In Excel 7.3 Formatting Excel Shapes 7.4. Working with Excel SmartArt 8.1. Creating an Excel Column Chart 8.2. Working with the Excel Chart Ribbon 8.3. Adding and Modifying Data on an Excel Chart 8.4. Formatting an Excel Chart 8.5. Moving a Chart to another Worksheet 8.6. Working with Excel Pie Charts 9.1. Viewing your Document in Print Preview 9.2. Changing the Margins, Scaling and Orientation 9.3 Adding Header and Footer Content 9.4 Printing a Specific Range of Cells 10.1. Intro to Excel Templates 10.3. Opening an Existing Template 10.4. Creating a Custom Template 13.1 Understanding Excel List Structure 13.2 Sorting a List Using Single Level Sort 13.3 Sorting a List Using Multi-Level Sorts 13.4 Using Custom Sorts in an Excel List 13.5 Filter an Excel List Using the AutoFilter Tool 13.6 Creating Subtotals in a List 13.7 Format a List as a Table 13.8 Using Conditional Formatting to Find Duplicates 13.9 Removing Duplicates in Excel 14.1 Excel DSUM Function Single Criteria 14.2 Excel DSUM Function with OR Criteria 14.3 Excel DSUM Function with AND Criteria 14.4 Excel Function: DAVERAGE() 14.5 Excel Function: DCOUNT() 14.6 Excel Function: SUBTOTAL() 15.1 Creating an Excel Data Validation List 15.2 Excel Decimal Data Validation 15.3 Adding a Custom Excel Data Validation Error 15.4 Dynamic Formulas by Using Excel Data Validation Techniques 16.1 Importing Data from Text Files into Excel 16.2 Excel 2019

9.1. Viewing your Document in Print Preview

During this section we are going to be taking-a-look at printing now printing may not seem like a big deal to you. File Print or a single button press. But there are several options that we can get into to really make our document more presentable with print setup options.

So, let us take-a-look at first how you can get into print preview and see what your document looks like right now by default. Before we touch any of the options let us see what it looks like.

So, to get in the print preview I am going to go to my File tab, Top left corner of my screen.

Viewing your Document in Print Preview 1

Now I am going to go down to print in 2013 as well as 2010 and 2016 the latest release print preview is built right into the backstage view.

Viewing your Document in Print Preview 2

If you are on 2007 you go down to print this actually still opens up a another window like you did in all the earlier versions of Excel but your aim is out of print preview and I can see my document. What it will look like if I were to print it right now and I can identify several things that I would like to fix about this document. Right now, it is so small.

My documents in portrait mode so maybe I want to think about changing the orientation of this page to get my document larger because it is kind of wider than it is tall right. So, by flipping the page putting on side I have some wider space that I can start to work with.

The margins maybe I want to start messing around with the margins and make those wider. I want to add a header footer to this page. You know there is various considerations that we can have as we get this document ready to be printed, I do not want to do just default like this. Maybe I do not want to put the spreadsheet on it is own page and the chart on its own page make a nice and big and isolate the two of information on their respective pages.

So, we are going to take-a-look at these features and many more within our Print set up options. Then get ready, Let’s take-a-look at these options.