Excel Functions

Excel Basics

16.1 Importing Data from Text Files into Excel 15.4 Dynamic Formulas by Using Excel Data Validation Techniques 15.3 Adding a Custom Excel Data Validation Error 15.2 Excel Decimal Data Validation 15.1 Creating an Excel Data Validation List 14.6 Excel Function: SUBTOTAL() 14.5 Excel Function: DCOUNT() 14.4 Excel Function: DAVERAGE() 14.3 Excel DSUM Function with AND Criteria 14.2 Excel DSUM Function with OR Criteria 14.1 Excel DSUM Function Single Criteria 13.9 Removing Duplicates in Excel 13.8 Using Conditional Formatting to Find Duplicates 13.7 Format a List as a Table 13.6 Creating Subtotals in a List 13.5 Filter an Excel List Using the AutoFilter Tool 13.4 Using Custom Sorts in an Excel List 13.3 Sorting a List Using Multi-Level Sorts 13.2 Sorting a List Using Single Level Sort 13.1 Understanding Excel List Structure 10.4. Creating a Custom Template 10.3. Opening an Existing Template 10.1. Intro to Excel Templates 9.4 Printing a Specific Range of Cells 9.3 Adding Header and Footer Content 9.2. Changing the Margins, Scaling and Orientation 9.1. Viewing your Document in Print Preview 8.6. Working with Excel Pie Charts 8.5. Moving a Chart to another Worksheet 8.4. Formatting an Excel Chart 8.3. Adding and Modifying Data on an Excel Chart 8.2. Working with the Excel Chart Ribbon 8.1. Creating an Excel Column Chart 7.4. Working with Excel SmartArt 7.3 Formatting Excel Shapes 7.2 Inserting Shapes In Excel 7.1 Inserting Images and Shapes into an Excel Worksheet 6.9. Using Conditional Formatting 6.8. Merging and Centering Cells 6.7. Creating Styles to Format Data 6.6. Using Excel’s Format Painter 6.5. Formatting Percentages 6.4. Formatting Data as Currency Values 6.3. Adding Borders to Cells 6.2. Changing the Background Color of a Cell 6.1 Working with Font Formatting Commands 5.7 Moving and Copying an Excel Worksheet 5.6. Deleting an Excel Worksheet 5.5 Renaming an Excel Worksheet 5.4 Hiding and Unhiding Excel Rows and Columns 5.3. Changing the Width and Height of Cells 5.2. Inserting and Deleting Rows and Columns 5.1 Moving and Copying Data in an Excel Worksheet 4.9 Using the AutoFill Command to Copy Formulas 4.8 Excel’s AutoSum Shortcut Key 4.7 Using the AutoSum Command 4.6 Adjacent Cells Error in Excel Calculations 4.5 Working with the COUNT() Function 4.4 Working with the AVERAGE() Function 4.3 Working with the MIN() and MAX() Functions 4.2 Working with the SUM() Function – Excel 4.1 The structure of an Excel Function 3.7 Understanding the Order of Operation 3.6 Relative Versus Absolute Cell References in Formulas 3.5 Creating Basic Formulas in Excel 3.4 Working with Cell References 3.3 Entering Date Values in Excel 3.2 Working with Numeric Data in Excel 3.1 Entering Text to Create Spreadsheet Titles 2.10 Common Excel Shortcut Keys 2.9 Opening an Existing Excel Document 2.8 Saving an Excel Document 2.7 Understanding the Structure of an Excel Workbook 2.6 More on the Excel Interface 2.5 Customizing the Excel Quick Access Toolbar 2.4 Introduction to the Excel Interface 2.2 Microsoft Excel Startup Screen 2.1 Opening Microsoft Excel

9.1. Viewing your Document in Print Preview

During this section we are going to be taking-a-look at printing now printing may not seem like a big deal to you. File Print or a single button press. But there are several options that we can get into to really make our document more presentable with print setup options.

So, let us take-a-look at first how you can get into print preview and see what your document looks like right now by default. Before we touch any of the options let us see what it looks like.

So, to get in the print preview I am going to go to my File tab, Top left corner of my screen.

Viewing your Document in Print Preview 1

Now I am going to go down to print in 2013 as well as 2010 and 2016 the latest release print preview is built right into the backstage view.

Viewing your Document in Print Preview 2

If you are on 2007 you go down to print this actually still opens up a another window like you did in all the earlier versions of Excel but your aim is out of print preview and I can see my document. What it will look like if I were to print it right now and I can identify several things that I would like to fix about this document. Right now, it is so small.

My documents in portrait mode so maybe I want to think about changing the orientation of this page to get my document larger because it is kind of wider than it is tall right. So, by flipping the page putting on side I have some wider space that I can start to work with.

The margins maybe I want to start messing around with the margins and make those wider. I want to add a header footer to this page. You know there is various considerations that we can have as we get this document ready to be printed, I do not want to do just default like this. Maybe I do not want to put the spreadsheet on it is own page and the chart on its own page make a nice and big and isolate the two of information on their respective pages.

So, we are going to take-a-look at these features and many more within our Print set up options. Then get ready, Let’s take-a-look at these options.