We are going to start out your print discussion by taking a look at three common features of printing, And we are going to look at orientation. We are going to look at scaling and we are going to look at the margins. So, let us take-a-look and I kind of hinted at these earlier in the previous lecture but let us see them in action here.
So first the orientation.
Right now, I am looking at my page here in Print Preview and I am looking at it in portrait mode up and down Right you got 8.5×11 sheet of paper. I got 11 inches worth of space minus the margins given to a couple inches perhaps now but an up and down vertical page here. Now my document my spreadsheet is naturally it is wider than it is tall just the way of looking at it. I think by changing it to landscape I am going to have a better way of enlarging this document and making it more presentable.
Take me back to my main interface of Excel to get in the print preview. I went to File I went down to Print, It is that simple. I am now in print preview now on the left-hand side of print preview.
I have got a couple of the more common features that people work with as they go to print to document one of them is the orientation. And I can see that I am currently in portrait mode so I am just going to change that will go from portrait to landscape and right away. A nice feature here inside 2013 as well as 2010 and later releases.
Scaling that thing much larger so it becomes more readable.
If I was working on a list something this really tall then perhaps portrait mode would be a better suit for that type of document.
So now let us talk about scaling. I want to bump this thing up. Right now, I got a 100 percent, but it is taking up roughly half the page. So, I can bump that up quite a bit.
So back into the options on the left-hand side down at the bottom I got scaling and currently I can see that it is currently.
I will give that a click and I have got a few preset options, These three options here are about scaling down. You get a large document lots of records. I want to get all of that to fit on a single page then great you can use those in Excel will work its.
So, what I am going to do is go down to custom scaling options.
And I can get into that and they do have some preset margins.
Microsoft prepared a more interactive method for us to work with the margins. in the lower right corner of my Print Preview window. I get two buttons. The first one down there is my margins. I will give that a click. And you can see I have got these vertical and horizontal lines here and they represent my margins. So, I am going to grab this left-hand side and I will tug on it a little bit. I do not want to get too close to the edge of the page. Most printers have your standard desktop printers that you have sit next to your computer at your home or in the office. Cannot really print that close to the edge of the page.
Open up your monthly budget go to print preview, File Print. Change orientation change or scale, Get that document to look good. We are going to look at a few more options here like fixing that arrow and fixing that chart. But try these out first.