Microsoft Excel

2.1 Opening Microsoft Excel 2.2 Microsoft Excel Startup Screen 2.4 Introduction to the Excel Interface 2.5 Customizing the Excel Quick Access Toolbar 2.6 More on the Excel Interface 2.7 Understanding the Structure of an Excel Workbook 2.8 Saving an Excel Document 2.9 Opening an Existing Excel Document 2.10 Common Excel Shortcut Keys 3.1 Entering Text to Create Spreadsheet Titles 3.2 Working with Numeric Data in Excel 3.3 Entering Date Values in Excel 3.4 Working with Cell References 3.5 Creating Basic Formulas in Excel 3.6 Relative Versus Absolute Cell References in Formulas 3.7 Understanding the Order of Operation 4.1 The structure of an Excel Function 4.2 Working with the SUM() Function – Excel 4.3 Working with the MIN() and MAX() Functions 4.4 Working with the AVERAGE() Function 4.5 Working with the COUNT() Function 4.6 Adjacent Cells Error in Excel Calculations 4.7 Using the AutoSum Command 4.8 Excel’s AutoSum Shortcut Key 4.9 Using the AutoFill Command to Copy Formulas 5.1 Moving and Copying Data in an Excel Worksheet 5.2. Inserting and Deleting Rows and Columns 5.3. Changing the Width and Height of Cells 5.4 Hiding and Unhiding Excel Rows and Columns 5.5 Renaming an Excel Worksheet 5.6. Deleting an Excel Worksheet 5.7 Moving and Copying an Excel Worksheet 6.1 Working with Font Formatting Commands 6.2. Changing the Background Color of a Cell 6.3. Adding Borders to Cells 6.4. Formatting Data as Currency Values 6.5. Formatting Percentages 6.6. Using Excel’s Format Painter 6.7. Creating Styles to Format Data 6.8. Merging and Centering Cells 6.9. Using Conditional Formatting 7.1 Inserting Images and Shapes into an Excel Worksheet 7.2 Inserting Shapes In Excel 7.3 Formatting Excel Shapes 7.4. Working with Excel SmartArt 8.1. Creating an Excel Column Chart 8.2. Working with the Excel Chart Ribbon 8.3. Adding and Modifying Data on an Excel Chart 8.4. Formatting an Excel Chart 8.5. Moving a Chart to another Worksheet 8.6. Working with Excel Pie Charts 9.1. Viewing your Document in Print Preview 9.2. Changing the Margins, Scaling and Orientation 9.3 Adding Header and Footer Content 9.4 Printing a Specific Range of Cells 10.1. Intro to Excel Templates 10.3. Opening an Existing Template 10.4. Creating a Custom Template 13.1 Understanding Excel List Structure 13.2 Sorting a List Using Single Level Sort 13.3 Sorting a List Using Multi-Level Sorts 13.4 Using Custom Sorts in an Excel List 13.5 Filter an Excel List Using the AutoFilter Tool 13.6 Creating Subtotals in a List 13.7 Format a List as a Table 13.8 Using Conditional Formatting to Find Duplicates 13.9 Removing Duplicates in Excel 14.1 Excel DSUM Function Single Criteria 14.2 Excel DSUM Function with OR Criteria 14.3 Excel DSUM Function with AND Criteria 14.4 Excel Function: DAVERAGE() 14.5 Excel Function: DCOUNT() 14.6 Excel Function: SUBTOTAL() 15.1 Creating an Excel Data Validation List 15.2 Excel Decimal Data Validation 15.3 Adding a Custom Excel Data Validation Error 15.4 Dynamic Formulas by Using Excel Data Validation Techniques 16.1 Importing Data from Text Files into Excel 16.2 Excel 2019

3.2 Working with Numeric Data in Excel

Next step in creating this Excel spreadsheet is to enter some numeric values some currency amounts for the amounts that we are spending for each bill across all the months.

Inside this section in my case from cell B4 right below January inside rent from B4 down to D8, you want to put my dollar amounts inside of there.

Feel free you can copy exactly what You got or if you are putting your own bills in there, you are creating your own monthly budget.

Feel free to put your own amounts whatever you like to do, the quicker you can put it into real world practice the better off right.

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Now we have got our labels and all of these guys right here are labels for our spreadsheet and we have got our dollar amounts are currency values representing the amount that we are spending for each bill for each of these months. There is something I want to point out here, this is something small but it is actually pretty big.

There is a difference between the tax values these guys that we entered in and the numeric values that we just input. Like I say it is going to be actually something kind of small but it can make a big impact inside of your spreadsheet and inside your work especially when you start getting into calculations.

Take compare these labels with the dollar amounts that have numeric values that you just input below those headers see it. Something different about those two. I know once numeric once tax one alpha but there is even something else different between the two.

The months the months these are left aligned, deals with their formatting by default text values come in Left aligned on the cell.

You see it numeric values on the other hand come in Right aligned for numbers.

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Why does this happen? This happens not just in Excel but in lots of different applications. It is not specific to Excel only.

Majority of them, in fact, it happens for a couple of reasons.

It is cleaner you will see the difference between the two I know that this is text because it is left aligned this is numeric because it is right aligned. That is its default behavior.

If we start introducing decimal places inside of our numeric values those decimals will be nice and aligned.

I am going to go to Home tab. Underneath my home tab. I have got an alignment section and I am going to tell them to be left aligned and you are going to see our decimal place kind of go like kind of do the wave.

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So, let me hit the left the line button there and there is our decimals still numeric right. But if we look at that now that decimal is no longer straight it is no longer clean. If I had more decimals, I think you would be doing the wave all the way down right. Just It would not look very clean.

I do not want the decimal, so I am going to keep hitting control. All right so there is one reason it is cleaner it is distinguishes itself between that data and the data below looks nice and clean.

Now if you ever import data or copy paste data from some other system whatever it is into an Excel document and you see your numeric values are, actually, left aligned. So, they look like this all over here on the left-hand side. Typically you will then get a little green let us change my color here to say green you get a little green kind of triangle look and thin inside the corner of that cell and you will get that across all of them.

Typically, when you see your numbers left the line Excel is treating those values as text.

They are not being treated as numbers. So, what can you do? Well if that happens to you, you can click into one of those cells.

You get that little triangle in the corner you get a little box. Then when you click the box it will come up with some options.

We do not want that wave going through our document and it can potentially script some formulas when you are trying to do mathematical type operators. We do not want to work with text we want to work with numbers.

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Get those in there then we will jump to the next lecture and we will start to expand some more inside of this Excel spreadsheet.